Presentations to Council

 County Council Meetings

County Council is comprised of the Warden (Head of Council) and 15 Councillors, either Mayor/Reeve or Deputy Mayor/Deputy Reeve from each of the eight lower tier municipalities.  Council proceedings are governed by Ontario’s Municipal Act, 2001 and the County of Peterborough Procedural By-law.

County Council Meetings are held on the 1^st and 3^rd Wednesday of each month, with some exceptions.  There are typically no meetings in July.  Meetings commence at 9:30 a.m. in the Council Chambers of the County Court House located at 470 Water Street, Peterborough, unless otherwise noted.  Meetings are open to the public.  Council meetings can be found on the Events Calendar.

 County Council Agendas

Agendas are available after 3 p.m. on the Thursday before each Council meeting and can be found on the Agendas and Minutes Page.

Hard copies can be purchased for $25 in accordance with the Tariff of Fees By-law.

 How to Request a Delegation/Presentation

Any member of the public may make a presentation to County Council. This is referred to as a delegation.  The County may need to limit the number of delegations per session, as determined by the Chief Administrative Officer and /or Clerk. A delegation may be arranged by sending the Delegation Request Form to the Clerk's Office or by completing a form at the County offices with the following information:

1. Date submitted and preferred meeting date.
2. Name and contact information.
3. Names of the presenters (with titles) and name of the organization which they represent, if applicable.
4. The subject matter of your presentation and action/decision being requested of Council (if applicable).
5. Presentation materials and any other supporting documentation.
6. Copy of petition (if applicable).

Notice: Any information included in petitions (ex. Names, addresses, emails, etc.) will appear as part of the Council agenda, which is distributed in advance of the meeting, posted on the County website and becomes part of the public record. Do not include any information on your petition that you do not want made public.

The Delegation Request form and presentation materials are to be received no later than 8 days prior to the Council meeting. Any requests received after the deadline will be considered for the next meeting.

A copy of your submission will be circulated to Council in the Agenda package in advance of your presentation.

• Once your material has been received, the Clerk’s office will contact you to confirm details. 
• Delegations are limited to 10 minutes, except a delegation consisting of more than five persons. In this case, the delegation shall be entitled to two speakers with each limited to speak not more than ten minutes.
• Your name and a full copy of your presentation will appear as part of the Council agenda, which is distributed in advance of the meeting, posted on the County website and becomes part of the public record. Once the Agenda has been published, you will receive an email confirming the time of your delegation and the URL to the Agenda.

You can also use the Peterborough County Council Checklist to keep your delegation process organized.

 Presentation Procedures

• Presentation material(s) must be submitted no later than 8 days prior to the Council meeting as a copy of your submission will be circulated to Council in the Agenda package. 
• To ensure compliance with the County’s Accessible Customer Service Policy, we ask that your documents be submitted in Arial 12 Font (minimum) and that the document contain no successive caps, italics or underlining.
• No offensive language or photos will be tolerated.
• Presentations can be made to Council using photos, PowerPoint or Adobe/Word files.
• The County’s laptop with presentation equipment is available for your presentation. Your presentation will be loaded on the Council laptop in advance, ready for your use.

 Council Guidelines

• County staff are available to meet with you at 9:00 a.m., the day of the meeting to review the procedure for your presentation to County Council, if required.
• Meetings begin at 9:30 a.m.  Please take a seat in the gallery.
• Delegations are the first scheduled items on the Agenda.  The Warden will call upon you to go to the podium.
• Following your presentation, the Warden will ask Council if there are any questions and you may respond.  Once complete, the Warden will thank you and you may return to your seat or leave the Chambers.